Middlebury Institute of International Studies at Monterey

Conference Funding

Thinking about attending a conference? Apply for Student Council Conference Funding! Due to the high demand for Conference Funding, the applicant pool is competitive.

Funds are awarded on a first-come, first-served basis. Funding is not guaranteed!

Conference Funding Guidelines

The Student Council endeavors to support the needs of the student body by providing the opportunity to apply for financial support when attending or presenting at professional conferences both domestically and abroad.

Download the Filepowerpoint from the Conference Funding Information Session.

Eligibility

  • Current BA and MA degree-seeking students in good academic and financial standing with the Institute and who have paid the Student Activity Fee.

Application Requirements and Information

  • Submit completed Conference Funding Application.
  • Applications can be submitted from August 28, 2017-May 4, 2018.
  • The Conference Funding Committee will meet the last Friday of every month (September-April) to review applications. Review of May applications will be determined at a later date in the Spring semester. 
  • No applications will be accepted after May 4, 2018.
  • Consideration will only be given to applicants who apply for Conference Funding related to a conference taking place in the same academic year, including summer.
  • Applicants must be full-time, currently enrolled, degree-seeking students at the time of the conference. They must have also paid the Student Activity Fee.
  • Your application must be received in advance of the conference for which you are applying. For example, if you plan to attend a conference in November you must apply by the October review date. Retroactive applications will not be reviewed.
  • Upon review, your application may receive pre-approval for funding, but the actual reimbursement will not be processed until the proper documentation (including the deliverable) is submitted after the conference.
  • Applicants may receive up to $700 in the academic year to fund participation in a single conference (or $300 in the case of conference attendees). Recipients of conference funding that later wish to participate in a conference of greater cost, can apply to the committee for the difference in funding between the two conferences, subject to the $700 limit and the funding caps listed in the rubric below.  
  • Your pre-approval for funding is based on the score awarded by the committee.  If your expenses exceed your application estimates, you can still receive up to the maximum amount corresponding to that particular score.  

Point Scale Used for Application Evaluation

Award decisions will be based on the point system below. Points are awarded based on the criteria below and are then converted into a percentage of the amount awarded.

Examples

If a conference attendee requested $500, and received a 3, the Committee would award the attendee 100% of the $300 maximum allocation. This is because the maximum allocation that an attendee can receive is $300.

However, if a conference attendee requested $200, and received a 2, the Committee would award the attendee 66% of the $200 request or $133.

Please note, the maximum allocation for a conference attendee is $300 and $700 for a presenter, which is the maximum award one can receive from conference funding. Additionally, students can only recieve one conference funding award per academic year.

Score

Percentage

Max Attendee

Max Presenter

0 0% $0 $0
0.5 16.5% $50 $115.50
1 33% $100 $233
1.5 50% $150 $350
2 66% $200 $467
2.5 83% $250 $581
3 100% $300 $700

 

Criteria Used in Evaluation

  1. Submitted application with proposal stating the name and purpose of the conference, along with the reasons the student is interested in attending. The application should demonstrate that the conference is directly related to the student's field of study and/or academic interest and explain the general benefits and classroom benefits the student would receive from attending.

  2. Submitted application with a detailed proposal stating the name and purpose of the conference, along with the reasons the student is interested in attending. The proposal should demonstrate that the conference is directly related to the student's field of study and/or academic interest. It should also outline the specific and tangible classroom benefits the student would receive from attending and should explain how the conference is related to the student's future career goals, touching on how conference attendance will benefit the MIIS community as a whole.
  3. Submitted application, approximately 500 words, with a detailed, comprehensive proposal stating the name and purpose of the conference, along with the reasons the student is interested in attending. The proposal should demonstrate that the conference is directly related to the student's field of study and/or academic interest. It should also outline the specific and tangible classroom benefits the student would receive from attending. Finally, the proposal should explain how the conference is related to the student's future career goals and provide a detailed, robust explanation for how conference attendance will benefit the MIIS community as a whole.

Funding and Reimbursement

  • Funding can be used towards the following expenses only:
    • Conference Registration
    • Travel/Transportation
    • Lodging
  • Funding is not guaranteed
  • Amount awarded is at the discretion of the Conference Funding Committee
  • Funding is provided on a reimbursement basis only
  • All reimbursement paperwork must be submitted 2 weeks after the last day of the conference attended. Failure to do so may cause the student to lose the funds allocated by the committee.
  • Reimbursement requests will be processed when the Committee receives:
    • A voucher form, filled out correctly
    • All relevant, original receipts
    • Required deliverable-a blog post about the experience to share on the Student Council Community Blog or a presentation at the Conference Funding Symposium in February and May.

Additional Information

  • Students will be notified of their award via email within 2-3 weeks of the closest review date following their submission.  
  • It is important to turn in a strong application as they will only be reviewed one time per conference. Re-submissions for the same conference will not be accepted.
  • Students applying for Conference Funding must read and agree to these terms.
  • Based on past analysis of past conferences, the Student Council allocates up to 2/3 of the Conference Funding to be spent on fall semester conferences and 1/3 for the spring semester.  This is to allow those that have conference opportunities in the spring an equal chance at applying for funding.
  • The Conference Funding Committee reserves the right to request additional documentation regarding attendance/participation including but not limited to: receipts, registration forms and proof of participation.