Middlebury Institute of International Studies at Monterey

Conference Funding

Thinking about attending a conference? Apply for Student Council Conference Funding! Due to the high demand for Conference Funding, the applicant pool is competitive.

Funds are awarded on a first-come, first-served basis. 

Conference Funding Guidelines 

The Student Council endeavors to support the needs of the student body by providing the opportunity to apply for financial support when attending or presenting at professional conferences both domestically and abroad.

Eligibility

  • Current BA and MA degree-seeking students in good academic and financial standing with the Institute

Application Requirements and Information

  • Submit completed Conference Funding Application
  • Applications accepted on a rolling basis (or until funds run out)
  • Applications will not be accepted after May 15th.  
  • Consideration will only be given to applicants who apply for Conference Funding related to a conference taking place in the same academic year including summer.  
  • You can submit an application prior to a conference for pre-approval but reimbursement will not be processed until the proper documentation, including a deliverable is submitted

Point Scale Used for Application Evaluation

Award decisions will be based on the point system below. Points are awarded based on the criteria below and are then converted into a percentage of the amount awarded. For example, if a conference attendee requested $400, and received a 2, the Committee would award the attendee 66% of the $300 maximum allocation ($200). This is because the maximum allocation that an attendee can receive is $300. The maximum allocation for a conference presenter is $825. 

Score

Percentage

Max Attendee

Max Presenter

0 0% $0 $0
0.5 16.5% $50 $137.50
1 33% $100 $275
1.5 50% $150 $412.50
2 66% $200 $550
2.5 83% $250 $687.50
3 100% $300 $825

 

Criteria Used in Evaluation

  1. Submitted application with proposal stating the name and purpose of the conference, along with the reasons the student is interested in attending. The application should demonstrate that the conference is directly related to the student's field of study and/or academic interest and explain the general benefits and classroom benefits the student would receive from attending.

  2. Submitted application with a detailed proposal stating the name and purpose of the conference, along with the reasons the student is interested in attending. The proposal should demonstrate that the conference is directly related to the student's field of study and/or academic interest. It should also outline the specific and tangible classroom benefits the student would receive from attending and should explain how the conference is related to the student's future career goals, touching on how conference attendance will benefit the MIIS community as a whole.
  3. Submitted application with a detailed, comprehensive proposal stating the name and purpose of the conference, along with the reasons the student is interested in attending. The proposal should demonstrate that the conference is directly related to the student's field of study and/or academic interest. It should also outline the specific and tangible classroom benefits the student would receive from attending. Finally, the proposal should explain how the conference is related to the student's future career goals and provide a detailed, robust explanation for how conference attendance will benefit the MIIS community as a whole.

Funding and Reimbursement

  • Funding can be used towards the following expenses only:
    • Conference Registration
    • Travel/Transportation
    • Lodging
  • Funding is not guaranteed
  • Amount awarded is at the discretion of the Conference Funding Committee
  • Funding is awarded on a rolling basis, while funds last, through Sunday, May 15th.  
  • Funding is provided on a reimbursement basis only
  • Reimbursement requests will be processed when the Committee receives:
    • A voucher form, filled out correctly
    • All relevant, original receipts
    • A deliverable which can be a one-page summary about your experience

Additional Information

  • Students will be notified of their award via email 2-4 weeks after submission
  • Students applying for Conference Funding must read and agree to these terms
  • The Conference Funding Committee reserves the right to request additional documentation regarding attendance/participation including but not limited to: receipts, registration forms and proof of participation