Liability Releases for Student Activities

Liability Release Forms

Please read the form instructions before downloading and filling out any of the subsequent release forms.

Release forms for all Student Council and Student Club events need to be turned in to the Office of Student Services.

Form Instructions

Middlebury has created standard release forms to be used to protect all parts of Middlebury from legal action. All the forms are addressed to The President and Fellows of Middlebury College hereafter Middlebury, as this is our overarching corporation. All of our other corporations, departments, programs and the MIIS are covered because the main corporation is covered.  Unfortunately, a release of MIIS for instance does not provide protection to Middlebury.

When completing the forms it is fine to reference your program or department in the description of the event.

These forms have been reviewed by our lawyers for use in Vermont, California, New Mexico and North Carolina. Please do not alter the standard wording or qualify it in any way as your edits could cause the form to be invalid in your state. If you need a form for another state, please contact the Business Services Office at 1-802-443-5504, Monday through Friday, 9 a.m. to 5 p.m. EST.

There are five forms which are all fill-in the blank PDFs.  If you have a group event, it is fine to complete one form, reference a sign in sheet, have each person print and sign their name, and then attach the sign in sheet to the form.  If a minor is participating, be sure to have both the minor’s name and the signer’s name printed on the form as well as the signature of the parent or guardian.

Forms:

Sports Activities Release: This form should be used for all sporting activities where Middlebury is the team sponsor, event sponsor, or the host of the event or tournament. This includes sports clubs, teams, campus and other organized sports.

Physical Non-Sports Release: This form should be used for events that require physical activity but are not a sport or organized sport such as a fun run, exercise or dance class, hikes, and similar activities.

Field Trip Release: This form should be used when Middlebury is providing or arrange transportation to an event, workshop or offsite location. The description of the event should include both the transportation and the event itself.

Activities General Release: If you feel the event you are having does not fit one of the other forms please use this one.

Facilities Release Form: This form should be used when a person, group or company that is not a part of Middlebury is using a Middlebury Facility.