We hope the following information is helpful to you as you plan your club event. It is important that you adhere to these policies and rules as failure to do so will result in the immediate cancelation of the event.
Students who are organizing and participating in club sponsored events, on campus or off, are expected to maintain a professional level of conduct reflective of standards set forth by the Student Code of Conduct outlined in the Policy & Standards Manual.
Infractions against the policies put in place by the Office of Student Services regarding student club events may result in further disciplinary action, including but not limited to the revocation of event privileges, and the dissolution of the club.
Requests for Campus Services support need to be made in addition to the Event Request Form. Please fill out the online Event Logistics Request Form to request support from Campus Services, Media Services, Information Technology and Campus Security.
Individual students may not sponsor an event and should consider the following options:
Student Club's must submit the Room Request Form. All aspects of the event must be approved by the Director of Student Life prior to planning the event.
Permission to serve alcohol at a club event, whether on or off campus, is a privilege, not a right. The following rules must be observed when hosting an event that may serve alcohol to club members.
Food and beverages are permitted to be served at all club events. However, approval is required and some on campus locations may have restrictions regarding the consumption of food and beverages on the premises. Questions regarding Campus policies can be directed to Room Reservations.
The club hosting the event is responsible for providing their own utensils, table cloths, and napkins.
Learn more about how to "green" your event.
When a club is hosting a high risk activity or event (this will be determined by the Assistant Dean of Student Services or the Director of Student Life), it is required that all participants sign the appropriate Liability Release.
In order to comply with federal copyright regulations, students must purchase licensing rights for public showing of a particular film, TV show or documentary on campus.
DVDs borrowed from the MIIS library are eligible to be screened on campus.
Campus Security is responsible for having the appropriate doors open for your use and they will lock the room when your event is finished. If your room is not unlocked, call Security at 647-4153 or use a blue campus phone.
Student Clubs hosting an event, on campus or off, are expected to exercise great care when using the facilities and are asked to provide timely and thorough cleanup of the room and other areas where the event was held. Each club is responsible for providing the necessary supplies for cleanup at each event. All furniture should be returned to its original set-up following the completion of the event.
The MIIS campus is located in the heart of downtown Monterey, and as such is liable to follow all city laws and ordinances. Due to the campus proximity to residential areas student clubs hosting on campus events after dark must adhere to the City of Monterey’s noise ordinances. The hours between 10:00pm and 6:00am are designed as “quiet hours” and excessive noise is subject to a fine. Additionally outdoor amplification is prohibited at the Samson Center Courtyard, the Holland Center, and any other outdoor venues on campus.